Executive Board Secretary

• Adhere to company policies and procedures, as well as applicable laws and regulations.
• Handle conflicts in a professional and constructive manner.
• Aim for high-quality work and continuously look for ways to improve.
• Maintain a positive and cooperative attitude, such as accepting feedback politely and remaining calm and professional when faced with challenges, to contribute to a more productive and pleasant work environment.
• Work as part of a team, be willing to help others, communicate effectively and be willing to adapt to reach team goals.
• Act as role models, demonstrating Bespin Motto, behaviors, and ethics that Bespin aspires to uphold.

• Manage the meetings process for the Board of Directors (BOD), OPCOM, and Audit Committee, including scheduling, follow-ups, minutes of meetings (MOM), and approvals.
• Facilitate communication between the respective Committee and other stakeholders to ensure alignment with strategic objectives and organizational priorities.
• Serve as a liaison between senior management and the Board of Directors, providing regular updates on operational initiatives, governance practices, and strategic planning efforts.
• Assist in the preparation of the respective committee meeting materials, including reports, and presentations.
• Overseas the implementation of the Devolution of Powers (DOP).
• Ensure that all activities adhere to legal, regulatory, and organizational policies and procedures.
• Manage confidential information with the utmost discretion and integrity.
• Act as a central point of contact for corporate governance-related matters.

• Track and monitor action points resulting from committee meetings.
• Work with relevant teams to ensure timely and effective implementation of action items.
• Provide support to strategic operations and initiatives.
• Manage the operational aspects of the new strategic initiatives involving different stakeholders.
• Report progress of strategic operations to relevant parties.
• Offer basic-level support to the finance department.

• Bachelor's degree in Business Administration or any related field

• Professional Secretaries International (Preferred)

• Administrative Skills
• Strong written and verbal communication skills

Bespin Globa