Team Executive Assistant for an International Firm, Dubai
RecruitME
Dubai
Permanent
Full-time
2 months ago
Apply easily
Executive Team Assistant for an International Professional Services FirmResponsibilities:Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling processMaintaining and developing working relationships with various support staff members to maintain information flow and scheduling processOrganizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangementsProviding vacation cover to other Executive AssistantsCoordinating meetings, arranging conference calls, reserving conference rooms, organizing cateringWhere appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action itemsProviding administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground supportOrganizing and maintaining online systems for PAManaging client contacts for MSFT DynamicsOrganizing and maintaining electronic filing systemPreparing weekly timesheets and expense reportsMaintain highest level of internal and external confidentialityQUALIFICATIONS:Must have supported 2+ C level Execs with complex diary management, meeting arrangementsComplex travel arrangements, multi-city trips with changesVisa applications and expensesStrong service orientationMaturity and flexibility to work both independently and in cooperation with othersHigh level of self-motivation and initiativeWillingness to exercise good judgment and make decisions based on logic and common senseExcellent organizational skills:Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannerSuperior attention to detail and accuracyFollow through/ownership of tasks to completionWillingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)Ability to multi-task and complete a variety of projects in a fast-paced environmentAbility and willingness to work overtime on projects and tasks as requiredKnowledge and experience of the Middle East and local practicesProficient computer skills: Windows, Word, Excel, PowerPoint, OutlookOrganizational skills: ability to handle competing priorities and to work effectively in achallenging, fast-paced environmentService oriented, flexible, attentive to detail team playerRequired a minimum of 4-5 years' experience in a fast-paced environmentYou can apply by sending your CV toAdd us on Linkedin: RecruitME: Administration, Human Resource and Finance Recruitment in Dubai
