Buyer - Procurement (ICT)
Transguard Group
- Dubai
- Permanent
- Full-time
- Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications
- Source and procure ICT hardware, software, and services from various vendors, ensuring competitive pricing, quality, and timely delivery
- Develop and maintain relationships with suppliers and vendors, negotiating contracts and terms to secure favorable pricing and terms
- Collaborate with internal Business Units to understand their ICT needs and requirements, providing guidance and recommendations on procurement strategies
- Conduct market research and stay updated on industry trends to identify cost-saving opportunities and innovative solutions
- Manage the procurement process from requisition to receipt, including purchase order creation, order tracking, and invoice reconciliation
- Evaluate supplier performance and conduct regular vendor assessments to ensure compliance with contractual agreements and service level agreements
- Resolve any procurement-related issues or discrepancies in a timely manner, working closely with vendors, internal teams, and Business Units
- Lead pre-bid Requirements and prepare and send invitations to Tender, Requests for Proposal (RFP) and Requests for Quotations (RFQ) to Vendors, E Sourcing and E Auctions along with preparing technical and commercial evaluations
- Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating & resolving non-conformances (returns, shortages, delay in deliveries and quality issues), preparing expediting/penalty reports as per the company policy and vendor's payment, and maintaining good end user relationships
- Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives
- Responsible for ensuring timely turnaround for procurement procedures (As per set KPI’s)
- Support department by taking more responsibilities and categories to fulfill the company requirements
- Maintain & update procurement records and documentation, ensuring accuracy & compliance with Transguard Group Policies
- Bachelor's degree in business administration, supply chain management, or a related field
- Preferably with proven experience (5+ years) as a Buyer in Facility Management Industries especially in ICT & System Integration requirements
- Strong understanding of ICT products, Software’s, services, and market trends
- Proficiency in procurement software and tools, such as ERP systems and supplier management platforms
- Excellent communication skills
- Excellent negotiation, communication, and interpersonal skills
- Ability to multitask, prioritize workload, and work effectively in a fast-paced environment