Executive Assistant (m/f/d)
BeWunder
- Dubai
- Permanent
- Full-time
- Acting as the point of contact between Managing Director/s, and internal and/or external stakeholders.
- Proactive calendar management which includes organising meetings, booking meeting rooms, arranging adequate work time and any other relevant tasks.
- Discretionary handling of correspondence directed to relevant managers and/or internal and external stakeholders.
- Making travel arrangements and detailed travel itineraries for the Managing Director/s.
- Preparing and distributing agendas prior to meetings coordinated by Executive Management and taking comprehensive Minutes of Meeting, ensuring timely distribution and follow-ups.
- Coordinate all internal and external team meetings initiated by Managing Director/s and assist with team meetings and events as needed.
- Serve as the gatekeeper and utilize your judgement to filter the highest priority requests through to Executive Management, while proactively taking care of requests within your capacity.
- Preparing reports, correspondence, and presentations as required.
- Take an active role in understanding the wider business operations and where you can support and contribute.
- Minimum of two (2) years experience supporting C-Suite and Executive Management.
- Previous Middle East work experience, preferably within a similar industry.
- Strong ability to multitask and prioritize requests.
- Excellent time management skills.
- Proficient computer skills (MS Office Suite)
- Attention to detail.
- Excellent verbal and written communication skills.
- Demonstrate a high level of professional discretion.
- Proficiency in English and German would be an advantage.
- Willingness to travel.
- Bachelor’s degree in Business Administration or a similar field.
- Unified CAT A Silver Premium Medical Insurance provided as standard to all team members – yes, you read that correctly, we all enjoy the same insurance category benefits!
- Complimentary lunches provided daily in our Dubai office canteen.
- Team Engagement Initiatives – team-building activities, health and wellness drives, etc.
- Team Socials – team BBQs, season opening and closing parties.
- Worker’s Compensation and Accident Insurance
- Annual Flight Allowance
- Recruitment Referral Bonus Scheme for team members who refer successful applicants for our open positions.
- Project Referral Bonus Scheme for team members who refer successful project leads.
- Community & Diversity Programme, including an annual BeWunder Culture day celebrating our international and multicultural team.
- The opportunity to work in an international and multi-cultural team with collaboration across our offices in Dubai, Riyadh, Munich and Berlin.
- Collaborative and motivated working environment.
- Trusting and partnership-based cooperation across all units.
- An innovative and growth-oriented company with a matrix organizational structure and an open corporate culture.
- Further training opportunities and support in acquiring further qualifications as well as opportunities for further development in new technologies.