Administrative Assistant
Khalifa University
- Abu Dhabi
- Permanent
- Full-time
- Support all the activities including office management, implementation of procedures, process management, records management and diary management
- Enhance and implement administrative systems as and when needed to increase efficiency
- Manage the Line Manager's various projects and initiatives and follow through on issues in a timely manner
- Review and summarize miscellaneous reports and documents; preparing background documents as necessary
- Assist the Line Manager in preparing presentation materials
- Effective communications management of the Line Manager's office and maintaining confidentiality
- Effectively design, maintain and update filing system and ensure protection, security and confidentiality of all files, records and reports
- Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants
- Arrange travel schedule and reservations for the Line Manager in coordination with the travel desk
- Manage all incoming mail and identify items that require priority attention of the Line Manager
- Receive and screen all communications for the Line Manager including telephone calls and e-mail messages
- Prioritize, channelize, and facilitate communication from other business units
- Independently responding to letters and general correspondence of a routine nature.
- Organize and maintain the layout of the office and maintain the supplies
- Attending Management, other meetings and taking minutes, as directed
- Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
- Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
- Perform any other tasks assigned by the Line Manager
- An Associate Degree or Diploma in a related field
- Expats: A minimum 3 years of relevant experience.
- UAE Nationals: (0) Experience requirement with good potential to perform assigned duties
- Abu Dhabi, United Arab Emirates
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Times Higher Education