Travel & Logistics Administrator

• Coordinate all necessary international travel, local transport, and accommodation arrangements for personnel travelling to and from offshore, onshore, or international work locations.

• Ensure that the travel and accommodation of rotational personnel is in conjunction to their rotational pattern.

• Coordinate and allocate the availability of accommodation and local transportation for field personnel while they are onshore.

• Organise the flight bookings for all rotational crew as per rotational schedule.

• Address and respond to all personnel queries related to their travel booking, accommodation and local transportation as appropriate.

• Coordinate with Operations Administration Coordinator in case of changes to rotational flight bookings and seek approval prior to relevant amendments are finalised.

• Liaise with booking providers and staff for out of office hours travel and accommodation issues. • Coordinate with travel providers to obtain competitive price comparisons prior to travel bookings, negotiate prices where possible to ensure that we are availing the best market rate. • Flag possible cost impact/initiative to Operations Administration Coordinator where necessary for further escalation.

• Coordinate travel arrangement in case of personnel emergencies, which may occur out of working hours as instructed by line manager, HR or senior management

• Arrange annual holiday flight

• Day to day local transportation for staff to be managed and provide support for messenger activities as

• Support new start onboarding and leavers offboarding by assisting in visit visa issuance, travel insurance,

• Ensure to obtain all required travel and accommodation details and documentation from travel requesters

• Raise purchase requisitions for personnel logistics in terms of flights, accommodation, and local transport

• Good receipt all related purchase requisitions raised on a monthly basis.

• Provide information to Finance to enable accurate and timely reconciliation of the monthly Travel Credit

• Excellent interpersonal and communication skills in (written and verbal) in English (E)

• Customer centric attitude(E)

• Adaptable, flexible, and positive attitude towards change (E)

• Good team player with the ability to also work on own initiative (E)

• Dedicated to promoting a positive image of the company (E)

• Multilingual/ Arabic Speaker (P)

• Highly organised and able to manage competing demands (E)

• Ability to follow operational instructions (E)

• Ability to work with less supervision and track multiple processes (E)

• Competent in applying defined systems of work (P)

• Ensures that important information is shared with employees and others as appropriate (E)

• Knowledge in advanced computing skills including OS & advanced MS office skills (P)

• Exceptional organisational skills and ability to liaise with all management level members and external

Al Nahiya Group