:a) Performs procurement functions and exercises financial authority at the level as established bymanagement.b) Ensures that all procurement activities are expediently and economically performed in accordancewith established policies and procedures. Recommends improvements to policies and procedureswhere such improvements can be made.c) Checks for the accuracy and completeness in respect of scope of work, requisitioned quantitiesand authorisation requesting amendments from users where necessary.d) Pre-qualifies and prepares list of qualified bidders for the requisitioned items or agreements,prepares enquiry package incorporating all technical, commercial and inspection requirements,where specified, to approved bidders. Contacts bidders to remind them as the bid deadlineapproaches thereby ensuring that maximum numbers of bids are received.e) Checks bid for correctness of technical and commercial data and passes bids and/or vendorenquiries to users for technical comments, clarification or additional details.f) Uaises with users to expedite final technical evaluation of bids. Carries out the commercialevaluation and participate in the technical analysis of standard and less complex bids, ensuring thatadequate justifications are provided for rejected bids. Prepares techno-commercialrecommendation and submits for award approval.g) Ensures timely procurement of all materials.h) Prepares purchase orders, Request for Quotations and related documents incorporating allnecessary information, testing, certifications and inspection requirements.i) Prepares and establishes malerial price agreemenls and ensure on lime renewal.j) Provides annual commilmenl and long lerm purchasing plans for capilaUmajor purchases andpurchase agreements to meet user requirements based on approved budget provisions.k) Plans all purchasing activities carried out to procure user requirements for plant, machinery,materials and spares. Undertakes research into prices and lead-time required by supplier byreviewing publications, advertising material and press releases.I) Undertakes personally, the purchase of high value and or technically complex, urgent shutdown orcritical materials Provides appropriate recommendations for bidders lists and awards to TenderBoards in respect of high value items.m) Understands market trends, conduct and participate in supplier negotiations and be able torecommend sources of supply.n) Participates in regular rig site visits and resolves procurement related issues and explains theprocurement procedures and policies.0) Reviews supplier performance on yearly basis and prepares a report on the same and forwards itto Head Procurement who forwards the same to Vendor Management for further action.p) Participates in the development of Bulk and Blanket Purchase Orders and annual price agreementswith vendors as and when required in order that continuous supplies/materials can be made to therigs or user divisions.q) Provides co-ordinating support to the expeditors, user diVisions, accounting and budgetingpersonnel during the post-commitment stage of the procurement process by discussing the terms,provisions and technical specifications of Purchase Orders, effecting revisions where appropriateand resolving discrepancies relative to vendor invoices and the like.r) Maintains open lines of communication with Warehouse Section personnel and end users in orderto keep them appraised on the progress of procurement. Ensures that, users and warehouse areprovided with adequate information on market availability, prices and delivery schedule ofmaterials.s) Participates in the continuous review of methods, procedures and reporting systems, indudingcomputerised records and recommends changes that will smooth the flow of work and improve thetimely supply of purchased items.t) Performs related duties as assigned, such as monitoring the computer input/output operation andreporting difficulties to immediate supervisor, monitoring supplier's adherence to delivery of urgentmaterials, preparation of various reports, identifying new supply markets and the like.u} Conducts frequent site visits for awareness of process and solving end users complaints.v) Participates in benchmarking exercises of prices and procedures.
