Team Secretary
Al Tamimi & Company
- United Arab Emirates
- Permanent
- Full-time
- 5+ years of secretarial experience
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Superior written and oral communication skills in English
- Ability to work with a team and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with an ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanor
- Assist with administrative tasks, including scheduling meetings, managing calendars and coordinating appointments.
- File, organize, scan, copy and fax documents promptly
- Screen, direct, and prioritize incoming calls and emails as needed
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Handle some correspondence and communication on behalf of the team, ensuring timely responses and appropriate follow-up actions.
- Support strategic initiatives and projects by providing administrative assistance and coordinating logistics as needed.
- Maintain confidentiality and discretion in handling sensitive information and documents.
- Collaborate with other Business Services team members to ensure smooth operations and effective communication locally and regionally.
- Provide additional support to the team as and when required on an ad hoc basis.
- Adhere to the Firm's policies and procedures
- Management Team
- Business Support Teams
- Partners
- Secretaries