:To support the development of the Group Training and Competency Programs. To co-ordinate training and competency, including the development, operation, and maintenance of systems for recording, processing and reporting on training and competency compliance. To manage and/or implement training and competency administration.Key responsibilities include, ensuring that training and competency records are kept up to date, assisting with implementation of the company Competency Assurance System, assisting in preparation of training plans for all staff.. Key Responsibilities:Learning & Development:· Identify and address employees’ skill gaps and technical/ soft skills needed to be fully competent for their role and compliance to applicable standard & procedures.· To be a super user and manage Learning Management Systems.· Facilitate training sessions related to the use of HR/Learning Systems.· To monitor and report training and competency Key Performance Indicators (KPIs) and keep stakeholders update monthly and continuously where possible.· Involve in audits in line with IMS & API Q2 standards.· Understand e-learning techniques and apply where relevant.· Taking the lead in L&D projects and initiatives as directed by department managers and any ad hoc duties required by the position as necessary.· Participate in the yearly learning & development needs analysis and liaise with relevant stakeholders to identify training needs and budget for the forthcoming year.· Prepare and manage monthly reports relevant to T&C.· Bi-Annual review of training and competency matrix.· Undertake all training and competency administration work as required, such as data entry, scanning and filing.· Ensure that all records held within the Training and Competency department are accurate and up to date.Training Coordination· Ensure that all mandatory trainings (3rd party, online and internal trainings) are booked for new starts, designation changes.
Track and schedule trainings as per agreed look ahead plan and issue training course materials where required.
· Validate training certificates received from new starts.· Manage and book additional training needs that arise out of development plans through new start induction, performance, disciplinaries, grievances, competency, client/ legal requirements.· Responsible for ensuring that pre- and post-course administration is completed accurately and on time to maintain accuracy of training records.· Ensure training materials and course handouts are kept up to date in collaboration with UAE Training & Competency/ HR Team.· Manage training evaluations and effectiveness, as per training procedure.Competence Assurance:· Issue and track competency documentation.· Liaise with competence assessors and internal verifiers on a regular basis to coordinate competency assessments and verification.· Work collaboratively with Competency Assessor and Line Managers to coordinate competency assessments and to ensure expired competency assessments are revalidated in time.· Provide continuous feedback to assessors for maintaining the quality of competency paperwork.· Coordinate development plans arising out of competency assessment with line managers/ supervisors following competency assessments and chase up for re-validation or re-assessment thereafter.3rd party Training Vendor Management:· Raise purchase requisitions for relevant 3rd party training and good receipting them according to completion.· Research and source relevant and cost-effective training providers as required.· Liaise with Supply Chain and Finance for vendor registration and payment process.· Manage 3rd party training vendors, establish, and maintain relationships with Training Providers, including the provision of feedback.· Maintain training provider MSA and ensure vendor comparison sheet updated.HSEQ and regulatory compliance:· Keep up to date with relevant industry developments and best practices.· Follow all company, work site and regulatory procedures at all times, and commit to engage in safe working practices.· company· Adherence to country specific employment law related to L&D stipulated by UAE Ministry of labour and immigration rules.Requirements4. Qualification(s) & Training (E – Essential / P – Preferred):· Diploma or Bachelor’s degree in any discipline or at least 3 years relevant experience in training competency (E)· CIPD Qualification in Training/Learning and Development or equivalent (P), or ability to obtain certification in 2 years.· Certified in IMS & API Spec Q2 Awareness/ Internal auditor. (P)· Expert in MS Office, IT related applications and systems (E)5. Experience(s) (E – Essential / P – Preferred):· Minimum of 3-4 years total working experience in similar role (E)· Oil and Gas/ Energy sector experience (P)· Working knowledge in HRMS & LMS systems. (P)· Demonstrable experience in Learning and Development/Training and Competency (P)6. Knowledge, Skills, Abilities & Competencies (E – Essential / P – Preferred):· Strong customer-focused background (E)· Understanding of the training and competency function and what it is expected to deliver(P)· Working on own initiative(E)· Forward thinking and passionate about delivering change(E)· Attention to detail skills(E)· Creative problem-solving skills(E)· Prioritising workload to meet deadlines(E)· Collaborative, flexible, and positive approach to work within the function and the other business departments/functions· Technical proficiency in Microsoft Office Suite (Word, Excel and Power Point)· Capable to work effectively with a diverse and inclusive workforce. (E)· Strong teamwork skills and a collaborative approach to learning and development, both face-to-face and remotely (E)· Good time management, problem-solving and strong organizational skills (E)· Excellent numeracy (statistics / data analysis) skills with an attention to detail (E)· Considers the level of importance of tasks and prioritises action, multi-tasking when required. (E)Communication· Excellent communication, interpersonal and presentation skills in English (E)· Gives and receives constructive feedback (E)· Able to communicate and build relationships internally/externally at all levels. (E)· Ensures that others involved in a project or effort are kept informed about developments and plans (E)· Ensures that regular & consistent communication takes place within area of responsibility (E)Personal Qualities· Responsible attitude to safety and staff at all times (E)· Proactive, highly organized and self-motivated (E)· Excellent listening skills, reacting to stakeholder needs effectively. (E)· Ability to travel on business to domestical, remote and overseas locations (E)· UAE driving license (P)7. Complying with Procedures:· Ensure all operations comply with the Company and Client operating policies and procedures.· Ensure all operations comply with the Company Health and Safety policy.· Be aware of company conditions of employment as detailed in the Employee Handbook.· Liaise with the HR Department to assure compliance with current employee law legislation and employment contract and keep up to date with other current legislation, legal requirements and regulations that apply to the company.
