Senior Document Controller

• Supervisor all activities related to documents control for the division in line with organization requirements.

• Establish a dedicated tracking system for Audit schedules, findings, keep record of evidence for effective implementation and close-out of audit findings.

• Coordinate and update all ISO procedures in a central location for proper document control.

• Coordinate and assist in preparing of the budget, data entry to the System and prepare monthly cost report with variance and justifications.

• Prepare and follow-up all payments for common operations related Service Work Orders, Release Orders and Purchase Requisitions.

• Prepare the Operator Proactive monitoring Schedule and monitor progress. Prepare the yearly schedule for IR (Infrared) Camera for Operations, coordinate the leak detection survey for each Team. Issue Infra-Red Cameras and maintain the relevant records.

• Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of technical documents and drawings for the Plant as per the set procedures.

• Maintain different types of documents updated in a timely manner for easy reference and retrieval.

• Register the ongoing projects on the master documentation index to maintain an updated record for easy tracking.

• Distribute the documents to their proper locations timely to avoid delays in taking actions.

• Maintain the technical documents properly archived and ensure the control of their outgoing to end users.

• Assist in verifying the projects’ submissions to ensure that the required documentations are met as per the Company’s standards. Inform the concerned parties about any discrepancy.

• Conduct periodic health check on the electronic and physical files to ensure the documents’ accuracy and robust filing processes.

• Support different Departments by retrieving the requested documents to facilitate their operations.

• Work in close cooperation with the Company’s various Departments for any necessary technical documentations’ requirements.

• Notify the end users about any update on the drawings and technical documents to enable them take further action.

• Identify the documentation processes’ gaps and recommend corrective and improvement actions to ensure a proper and effective documentation strategy.

• Plan and arrange for the disposal of superseded technical documents as per the Company’s procedures.

• Prepare the relevant reports to enable decision making.

• Provide periodic awareness to end users on the use of Livelink to be familiarized with accessing and retrieving the documents.

• Review and update the existing procedures related to document controlling to contribute to improving the efficiency of the documentation processes.

• Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

• Bachelor’s degree in any discipline or experienced-based equivalent qualification.

• Good experience in administration assistance, data entry and support role within a large industrial organization, preferably in the oil & Gas industry

• Good knowledge office management systems and procedures

• Effective communication verbal and writing skills.

• Strong working background working in computerized environment, specifically computerized maintenance management system (CMMS) experience required such as but not limited to SAP and Maximo.

• Knowledge of HSE procedures & practices.

• Skills related to Planning and organising, scheduling and co-ordinating, checking, examining, and recording.

• Strong working background in documentation services.

• Experience in technical report writing.

• Time management skills.

• Planning, organising, scheduling, co-ordinating, checking, examining, and recording.

Al Nahiya Group