SECRETARY CUM PURCHASER
NADIA Global
- Sharjah
- DH 8,000 per month
- Permanent
- Full-time
- Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
- Coordinate and schedule meetings, appointments with suppliers for senior executives and staff members.
- Prepare reports, presentations, and other documentation for meetings and presentations required.
- Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
- Oversee office supplies inventory and place orders when necessary.
- Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
- Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
- Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
- Provide support and assistance to other team members as needed.
- Ensure materials purchased are according to company’s SOP.
- Responsible for requisition process for new product, from sourcing, negotiating quotations, renew and discontinue contract with supplier.
- Evaluate supplier core competencies and competitiveness to meet business objectives and achieve sustainable relationships with suppliers.
- Keep all the internal forms and suppliers’ documents (Vendor File) up to date.
- Liaise with Storekeepers to maintain minimum stock of raw materials.
- Raise daily PO to General Manager for approval and Issue PO for warehouse requirements efficiently.
- Update price in system and record to price list file (excel).
- Conduct research and provide administrative support to various projects, as assigned related to admin & purchasing.
- Negotiate prices and terms with suppliers maintaining quality aspects.
- Bachelor Degree in relevant functional discipline
- Knowledge of ERP System
- Experience in L/C documentation & manufacturing / trading industry will be an advantage
- Proficient in English
- Age requirement is 33 years old and above
- Able to work in a team as well as independently
- Computer literate, with knowledge in Microsoft Office
- A team player with excellent interpersonal and analytical skills, creative and resourceful
- Initiative and possesses drive, focus and work well under pressure to meet fast changing requirements and expectations
- Proven negotiation and facilitation skills
- Analytical, data driven approach with attention to detail